After receiving the Confirmation letter

Go to the Library Organizational Development Office to complete paperwork listed on the Confirmation Letter.

To view the paperwork and instructions on how to complete them

• Click on the "On-Boarding" tab in this LibGuide

All paperwork except the tax forms are to be completed in the Library Personnel Office on (three days before) the start date listed on the Confirmation letter.

After Offer of Hire by Hiring Supervisor

Once the offer has been made to the Student/Temp New Hire

• Go to the student/temp application in Library | Jobs - Supervisor View
• Select the student/temp application
• Select Edit
• Select "Application Status" and then "Offer Made" (this will send an automated message to new hire)
• Once the new hire responds (email response comes to the library-personnel@northwestern.edu email)
  • the Library Organizational Development Office forwards the response email to the hiring supervisor along with the Hire Decision form.
• Once you receive the response email and hire decision form (if it's "Yes" I accept)
  • Select the "Application Status" and then "Offer Accepted" (this will send an automated message to the Library Personnel Office)
  • Return the completed Hire Decision form to library-personnel@northwestern. edu
• Library Organizational Development Office will send the new hire a Confirmation Letter with the paperwork he/she needs to complete.

A letter of "Confirmation" by email with the following information

Position title (e.g. Library Aide 3, 4, etc)

Name of the Hiring department

Start date

Wage rate

Where to complete the paperwork (in Library Organizational Development)

Acceptable Document List link (if you need to complete E-Verify)

Document(s) list you need to complete

Work-Study Authorization form (Work-Study Federal program)

Direct Deposit link

Link to Student & Supervisor Handbook

Allow at least a day from the time you return the Hire decision form to the Library Organizational Development so that we can check on the student status in FASIS and E-Verify to see what paperwork is needed for hire in Payroll.

Hire Decision Form

• Logon to https://northwestern.apps.box.com
  • once the Hire Decision form has loaded - press the "Download: button to edit the form
• complete the form and submit to library-personnel@northwestern.edu

Forms that need Supervisor's Signature:

Work-Study Authorization form

• Supervisor Certification section - requires supervisor signature (come to the Library Organizational Development Office to sign the form)

Non-Resident without a social security card letter

• Evidence of On-Campus Employment( Intent to Hire) letter (come to the Library Organizational Development to sign the form)