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Northwestern University Library Student Handbook

Student and Supervisor

PAY PERIODS

“State law requires that employees be paid no later than 13 days after the pay period in which the work has been performed.”

  • The work week of the University starts at the beginning of Sunday and ends at the

          end of the following Saturday.

 

  • Bi-Weekly staff are paid every two weeks on the Friday following the end of each two-week pay period.

PAY ADVANCES

“Northwestern University does not issue pay advances. No hours should be reported for a student before the work is performed.”

PAY INCREASES

Students and temporary employees can receive a pay increase in the followings ways:

  • Longevity –an increase of .05 cents per quarter for continuous service with the same employer
    • Must be hired by the end of the second pay period in the quarter to be eligible.
  • Merit – an increase for job performance –this includes the spring qtr rate + merit+ longevity = the fall rate. 
    • Effective date is September first work period following new student week.

PAYCHECK PROBLEMS

  • All questions & concerns about a paycheck, are to be directed to the Library Personnel Office (847)491-7668.
  • Reasons Why an Employee did not receive a paycheck
    • Missing proper identification for the Employment Eligibility Form
    • Did not complete the Personal Data form or the Employment Eligibility form
    • Did not sign the Personal Data form or the Employment Eligibility form
    • Work/Study Authorization Form was not turned in
    • Did not change the mailing address – check went to Permanent Address instead of Local Address
    • Did not complete a Personal Data Form to change last years address – went to old address.
    • Non-Resident – missing Passport, Visa documentation, Alien Tax Status Form or forms not complete.
    • Forgot to clock in/o
    • Forgot to clock in/out  - no hours recorded.
    • from HRIS on 08/08/05
    • Checks generally are not issued because of missing or late time sheets. 
    • Any biweekly timesheets received late will be processed on the next available
    • pay date.