Job Reference from NU Library

• Library Personnel Office handles all job reference check for student/temp employees
• Inquiring agency is to provide the student’s signature to release information

Dress Code

• depends on the department

Job Injuries

• see Workers Compensation policy and procedure

• Promotion
  • Promotions:
    • Are requested by the  Student-Supervisor
    • Can happen  at any time during the year to redistribute or increase job duties
    • Adjust to the new position wage rate
    • Rates will appear on the next full work period following the notification of the promotion to the Library Personnel Office.  There will be no retroactive pay processed

Promotions are:

• Requested by  Student-Supervisor
• Supervisor may choose to promote student./temporary employee  at any time during the year to redistribute or increase job duties,
• the wage rate is adjusted to the new position wage rate.
•  The new rate of the promotion will appear on the next full work period following the notification of the promotion to the Library Personnel Office.  There will be no retroactive pay processed

The information below helps with the jargon used at the University and provide information on library facts and mission.

• Common University & Library Abbreviations, Acronyms, & Slang Terms
• Library Organizational Chart
• Library Fact Sheet
• NU Library Mission Statement

Please read and be aware.

What you should know about Discrimination, Harassment and Sexual Harassment

Job Verification Form

• Library Personnel Office handles all job reference check for student/temp employees
• Inquiring agency is to provide your signature to release information or personal recommendation see your supervisor.

Student Employee Records

Student’s work-study files are confidential and should not be viewed by anyone other than the individual student or the Office of Financial Aid.

Per University policy, Work-Study Supervisors approached by outside agencies or employers for reference checks may give only the title, wage rate and dates of employment of former work-study employees. Additional information may be given out only if the inquiring agency provides the student's signature to release this information.

Evaluations Process

• Annual performance evaluation begins in March and ends in April
• The performance evaluation is to be discussed
• The fall wage rate is calculated by the Library Personnel Office
• The fall wage appears on the first check after new student week

WORK/STUDY students -If a poor evaluation is received, the student will be called into the Federal Work-Study Office for a discussion of the student's work performance with the Work-Study Coordinator.

Performance Evaluation

This process should involve a discussion between Supervisor and employee. Through honest exchange between both parties, it is hoped that the student's job performance may improve, and that the work relationship will become more rewarding.

• At the time of the review:
  • Determine whether or not an employee will be retained for the following year
  • If the evaluation is marked "retained," it is considered a joint contract between you and the student
  • Either party must give the other at least two weeks’ notice if the decision is changed
  • If a student is not retained, you do not need to complete a Job Termination Form
    • However, the employer should attach comments to the evaluation if the ratings were particularly poor
• Work-Study students: If a poor evaluation is received, the student will be called into the Federal Work-Study Office for a discussion of the student's work performance with the Work-Study Coordinator.
• When are evaluations sent to Supervisors?
  • Evaluations are available to Supervisors on the 3^rd Monday in March
  • Evaluations are returned to Library Personnel no later than the 4th Monday in April.  (You can submit evaluations as soon as you finish)
• Who calculates the Fall rate on the evaluation?
  • The fall wage rate is calculated by the Library Personnel Office
  • A spreadsheet will be sent in July with the new fall rates.

Wage rate for student/temp positions

The Library wage rate is set according to the base wage for that position (e.g. Library Aide 3; library Aide 4, etc)

Students/Temps receive .05 cents longevity for each complete quarter (three months of employment) and during evaluation time a merit increase is given depending on the rating (e.g. 5 consistently demonstrate outstanding performance; 4  demonstrate above average performance; 3 demonstrate average performance; 2 performance needs to improve; 1 unacceptable performance)

Merit Increase

• Received by all student/temp. employees that are being retained for the fall quarter
• Increase ranges from .05 - .25 cents depending on the overall evaluation rating
• This is an optional increase and is determined by the employer
• Effective date is the work period following new student week in September

NOTE:

Previously Worked for the Library – Re-Hire

• If the student has worked for the Library in the past, but previously worked elsewhere on campus, that re-hire student will start at the Library base wage for that position.