Research Guides: Structure Change: Implementation

Implementation Documents

Staff Preference Form
Final version distributed via Libstaff listserv on April 17, 2015
Work Groups
Breakdown of work groups and team leaders - April 17, 2015
Work Group Leaders
created: March 2015
Staff Preference Form
created: November 2014 / Staff self-selection for work assignments in the new organizational model
Structure Change Communication Plan
created: November 2014 / list of implementation start dates and responsibility assignments
Leadership Criteria
created: November 2014
Checklist for Implementation Process
created: October 2014 / revised: November 2014

Structure Change in Action

The next step of our restructuring process is staff submission of work group preferences. Beginning Friday, April 17, 2015, staff can use the Staff Preference Form to select up to three work group choices in order of assignment preference.

[The Staff Preference Form and the Work Groups documents can be found in the box to the left.]

All staff preference forms are due to Jan Hayes by Friday, May 15, 2015 at 5pm. Each preference form will be acknowledged with an email response assuring that the form was received. Library HR will collect the submissions and begin the process of organizing and tracking the completed preference forms. We anticipate that staff members will be informed of their new appointments in June.

Staff members are encouraged to initiate conversations with work group leaders to learn more about specific work activities of each work group.

To help facilitate these conversations, Library HR has organized a “Work Group Mixers” to give staff an opportunity to talk with work group leaders about their respective groups. We will host two open sessions (Come and go at your convenience! Refreshments will be served!) for the following times:

Friday, April 24, 3:30 – 4:30pm
1 South, Main Library

Friday, May 8, 3:30 – 4:30pm
Ground level of Core (2 North, Main Library)

As always, please feel free to reach out to members of Library HR, the AULs and work group leaders for any questions that you might have.

Implementation Team

Working in conjunction with Maureen Sullivan, the goal of the Implementation Team was to analyze the proposed new structure and then make recommendations for how to transition to it.

General tasks:
1. Refine the model. This would include matching functional groups to strategic portfolios and to the commitments-to-strengthen.
2. Recommend a method for staff engagement in the transition to the new structure.
3. Assemble an implementation checklist. This would include a list of work necessary, recommendations about who it should be assigned to, and a target for when it should be done, noting dependencies.