Who is eligible to work?
Students must be able to work the designated schedule on the job description.
When Do Interviews Begin?
When will interview begin for new postings?
Where are the Library Student Jobs Posted?
All Students and Temporary Employee Jobs are posted:
When Are The Library Student Jobs Available?
NOTE: students/temps can start before the above times for summer if you have the budget to do so.
Job Title, Wage & Description
View the Job Title, Wage and Description (from the Work Study) with the job title, Job class, base and maximum wage and the job description. Please view to make sure that the students are being paid for the work that they are performing.
JOB TITLE, WAGE & DESCRIPTION
LIBRARY AIDE 3 (AL3) JOB CLASS #100112 BASE WAGE $8.25 MAX. WAGE $9.38
Perform tasks for which most skills will be taught on the job, including opening and closing procedures, simple data entry, interpretation of library computer information, or average typing; some decision making and problem solving required within established guidelines; may enforce user policies and regulations, or be responsible for operation of a high use/high demand collection in absence of staff.
DESIRABLE QUALIFICATIONS: Previous clerical or library experience preferred; good interpersonal skills necessary; must be very reliable, punctual, conscientious, and personable.
LIBRARY AIDE 4 (AL4) JOB CLASS #100031 BASE WAGE $8.75 MAX. WAGE $9.90
Perform tasks requiring a consistent and high level of productivity, timeliness, and a wide range of functional knowledge; responsibilities require that student master a wide range of intellectually demanding duties and work independently; duties may include complex data entry.
DESIRABLE QUALIFICATIONS: Some clerical or library experience highly preferred; some prerequisite skills required; excellent interpersonal and organizational skills essential; must be extremely reliable, conscientious, quick thinking, and attentive to detail.
LIBRARY AIDE 5 (AL5) JOB CLASS #100342 BASE WAGE $9.75 MAX. WAGE $10.75
Perform duties requiring a high degree of responsibility and independence once training is complete; requires general knowledge of library-wide policies, procedures, and services; may require ability to deal with security and emergency situations in absence of staff; tasks may include monitoring access to building or department, checking that materials are properly charged out, or retrospective conversion; duties may require ability to interpret, formulate, and code bibliographic or authority data.
DESIRABLE QUALIFICATIONS: Senior or Junior preferred; previous clerical or library experience and skills required; must be absolutely reliable, conscientious, mature, responsible, and personable.
LIBRARY AIDE 6 (AL6) JOB CLASS #100132 BASE WAGE $10.50 MAX. WAGE $11.50
Direct responsibility for a primary departmental function, may include supervising and training other students; may assume responsibility for entire department in absence of staff.
DESIRABLE QUALIFICATIONS: Senior or outstanding Junior required; considerable specialized library experience required, including minimum one year of directly relevant experience; must be mature, responsible, and conscientious.
PC Systems Aide (AL7) JOB CLASS 100020 BASE WAGE 14.00 MAX WAGE 15.00
Duties may include performing complex programming tasks requiring extensive programming courseware and experience; assisting in development and maintenance of system or application software; independent writing, modifying, documenting, and supporting computer programs using operating system editors, compilers, libraries, utilities, and language translators.
Desirable Qualifications: Junior or Senior, minimum two years programming experience, and extensive computer coursework required; experience with computer systems; knowledge of at least two programming languages; mature, responsible, and reliable; ability to work independently.
COMPUTING ASSISTANT NWS (AL8) Job Class # 102758 BASE WAGE $15.00 Max Wage 16.00
Duties may include performing moderately complex programming tasks requiring prior programming experience; modifying existing programs or developing moderately complex programs under general supervision; working to improve efficiency of current program; performing research and analysis tasks; and maintaining data management system.
Desirable Qualifications: Prior computer experience and coursework required; knowledge of at least one programming language other than BASIC.
When does work Study begin and end?
Work-Study begins - first work period following New Student week
Work-Study ends - on the Saturday of finals week
Make sure the job description is current for all student and temporary positions.
Job Posting form must include:
Position Form must include
Work-Study or Both
Types of Student/Temporary Workers
The Federal Work-Study Program was established by Congress as part of the Economic Opportunity Act of 1964. Its purpose is the promotion of part-time employment for students with financial need in order to achieve three main goals:
Work-Study is a federally-subsidized program and wage costs are shared by the federal government and the individual employers.
The current wage cost ratio for on-campus employers is 30%-70%.
See http://ug-finaid.northwestern.edu/work-study/information/program.html for additional information about the Work-Study program
NU students who are not eligible for the Federal Work-Study Program can be hired as a non- work-study employee.
NOTE: Non-Work-Study students can also contact:
University Career Services, 620 Lincoln Street, Evanston Campus (847-491-3700) or visit the University Career Services website.
Non-NU Students – students who do not attend Northwestern University may apply for employment. This includes High School students, students attending other institutions, Garrett Seminary and NU Continuing Education Program.
NOTE: Non-NU Students can also contact NU Temporary Staffing Service at http://www.northwestern.edu/hr/jobs/nutsc.html
1. Supervisor posts a position online or requests that a position be posted
Application Status Verbiage:
Not interviewed: email message sent
Message: Thank you for your application to the [node:field_student_job_id_url-title-raw] position in [node:field_department-raw] department. I am writing to let you know that you have not been selected for the position.
Thank you again for your interest in working at the Library.
We wish you success in your job hunt.
Contacted for Interview (Interviewing): Supervisor wishes to interview the applicant and is in the process of setting up/conducting the interview (email message sent by Supervisor with date and time of interview)
Interviewed: Interview completed (no action taken)
Pending Interview (No Decision): Supervisor is interested in applicant but has not contacted them for an interview, but do not want to send them a “Not Interviewed” notice. (no action taken)
Not Hired: Supervisor has interviewed and reject the applicant (email queued to applicant)
Thank you for taking the time to interview for the position of [node:field_student_job_id_url-title-raw] at the Library [node:field_student_department-raw]. I am writing to notify you that this position has been offered to and accepted by another candidate.
Your application will be retained on file for future openings for one quarter. Please respond to whether we are to retain your application or not at email@example.com , include your full name with the message “Yes, I would like my application retained on file.” Or “No, I would not like my application retained on file.”
Thank you again for your interest in working at the library. I wish you success in your job search.
Library Personnel Office
Offer made: Supervisor has interviewed the applicant and would like to extend an offer
Message: Congratulations, I would like to offer you the [node:field_student_job_id_url-title-raw] position in the [node:field_student_department-raw] department. Please reply back with your acceptance status as soon as possible.
If you accept this offer, the Library Personnel Office will send a confirmation letter with the start date, rate of pay and instructions on what paper work you need to complete for hire.
Looking forward to hearing from you.
Pending Hire (no decision): Supervisor is interested in making an offer to a candidate but has not made the offer. They do not want to send the applicant a “Not Hired” notice. (no action taken)
Offer Accepted: Student has accepted offer, paperwork needs to be completed.
Message: [node:field_last_name-raw], [node:field_first_name-raw] has accepted the [node:field_student_job_id_url-title-raw] position. Please change the student job status for the same and send the offer confirmation letter.
Hired: All paperwork is complete and Student is officially hired and able to start work. (no action taken)
Application Stage (for Personnel use only) Verbiage: (these do not have an automatic email response)
Offer email sent: Offer has been sent to the student.
Hired-Pending Paperwork: Student accepted offer but has not seen the Personnel Office regarding paperwork
Hired E-Verify not completed: Student has not completed E-Verify and is not able to start work.
Hired-Missing Paperwork: Student has partial/missing paperwork and is not able to start work.
Hired-Paperwork Complete: Personnel office has completed all applicant paperwork, student can be moved to “Hired” status.
Scheduling a New Hire:
A new employee cannot be scheduled to work or train until full approval is provided by the Personnel Office, at which point the applicant’s status will be set to “HIRED” and the supervisor will be notified via email.
To be fully hired, an applicant must accept the offer and fully complete all paperwork, including the Library Data Form, Personal Data Form, Work-Study Authorization (if required), Federal and Illinois tax Forms, and the E-Verify I-9.
New Hires/Re – Hires are not to be scheduled for work unless they have completed E-Verify and the Personal Data Form
Per federal regulation, all work-study students must be supervised by a permanent staff member, not another student, of the department or organization. This supervisor must sign all forms, and approve timesheets. The supervisor must also be present on a regular basis to review the performance of the students.
Orientation for New Hire/Re-Hire
An orientation check list for students and temporary employees can be viewed at http://www.library.northwestern.edu/node/2770
Net ID Needed for Students Who Have Graduated
If a student has graduated and their NETID has expired they need to:
The Work-Study program does not pay overtime to Work-Study students –
Non-Work-Study students are not paid overtime –
Username and Password
The Username and Password is created by the Personnel Office and sent in an email to Student-Supervisors
How to log on to Supervisor View
Once you receive your username and password enter this URL http://www.library.northwestern.edu/user -
this will bring you to the User Account (see below). Follow the instructions listed under the Username and Password field then press "Log in"
You have the option of changing the password (see tab above "Request new password").
After you logon you will see the "My Account" panel to the right of the panel is "POPULAR LINKS"
click on "Apply for Library Jobs"
Clicking on "Supervisor View" (third selection from bottom) will take you to the "library jobs |supervisor panel where you can view the student/temp applications.
How to Search for your department in the library jobs/supervisor view
Type you council group name in the "Your Department" field and press the "Apply" button.
a list of all students/temps who applied for your position will appear.