New Hire Application (complete on-line application)
Re-Hire Application (complete the on-line application)
Continuing/Returning/Tranferring Application (complete the on-line application)
NOTE: the Continuing/Returning/Transferring application must be completed and submitted to the Library Personnel office in order for the student/temp file will be updated in FASIS (the new wage rate, status of work-study or non-work-study will not be updated). There is no retroactive pay if the application is not submitted after the end of a work period.
Work/Study Office Forms:
The N.U. Wildcard (Student I.D.) is used to keep track of student employee hours in the Library time keeping system.
If you are graduating will continue to work for the Library for a short period of time, you can continue to use the Wildcard to clock IN/OUT although the card will/have expire(d).
This card is for Non-NU students
The WildCARD office has created an ID for part-time and temp employees that will carry a photo as well as everything currently contained on the stripe found on the back of a time access card (this is the Univ. ID number). (
The procedure is once the part-time/ temporary employee is entered into FASIS (a.k.a. HRIS) and are assigned an University ID number, the Library Personnel Office submits a request to the Wildcard Office, . After the request has been submitted the part-time/temporary employee can go to the Wildcard office with their employee ID number and a picture ID (driver’s license, state id or a valid, unexpired passport) to obtain the card.
Question - What is the cost?
Answer -Cards are free for part-time/temporary employees but the replacement for lost or stolen cards is $15.00
The discrepancy form is used to:
Reason to use discrepancy form
All completed discrepancy forms are to be given to the Supervisor to enter in the timekeeping system.
Students need to review timesheets carefully. If hours worked do not appear on the timesheet, the Student should discuss with a Supervisor and complete a discrepancy form if necessary.
NOTE: The Discrepancy form is not to be used as a source for reporting hours worked – it is to be used for the above reasons only. If the NU ID is lost it should be replaced as soon as possible and report the new number to the Library Personnel Office.
How to register for Multi-Factor Authentication on FASIS Self-Service to have access to the electronic W-2 Form and to access Direct Deposit:
NOTE: To request a repirnt of your W-2
To request a reprint of your W-2:
If your address has changed recently, please update it in the FASIS Self Service Portal (current employees) or submit an updated Personal Data Form along with your reprint request (separated employees).
Use to schedule to keep track of the work period, approval of timesheet and pay date:
View the Holiday Schedule for dates that the Library will be closed. Check with your supervisor to see if your department is open and if you will be scheduled to work.
May be completed prior to coming to the Library Organizational Development Office. If the form is filled out manually, make sure all numbers are written legibly.
|Direct Deposit Form|
Complete the Direct Deposit form immediately upon hire to ensure timely deposit of your first paycheck.
Existing employees may submit a new copy of this form at any time to add, change, or remove direct deposit accounts. You can also enroll in Multi-factor Authentication to enter or change direct deposit information online at any time in the FASIS Self Service Portal (nupa.northwestern.edu).
NOTE: Employees can view and print their payroll advice in the FASIS Self Service Portal up to two days before pay date.
Tax Forms can be completed prior to coming to the Library Organizational Development Office, but forms MUST be printed with both the FRONT and BACK.
Forms: Required for all U.S. Citizens and Permanent Residents
Helpful Hints for Completing Tax Forms:
Note: Year-end W-2 Forms are in the mail by January 31 each year and sent to the home address filled out on the tax forms. Employees who register with Multi-Factor Authentication may choose to receive their W-2 Form electronically, which can be downloaded and printed from within the FASIS Self Service Portal. Communication will be sent to all employees regarding electronic W-2 Forms each December.