Approval of Timesheets
It is very important that you review your timesheets to make sure of all the hours worked have been recorded, and there are no missing punches.
NOTE: If you approve your timesheet before you finish out your work schedule, when you swipe in for work the swipe will not register on your timesheet.
NOTE: The Timekeeping Office sends out a reminder about when to approve timesheets
View the student/temp timesheet for accuracy
Approve the Bi-Weekly timesheet on the Payroll Monday before 11:00 am but no later than 1:00 pm
Enter Historical edits if an adjustment is need in a previous payperiod (only supervisors can enter an historical edit):
Select the previous work period or select the "..Range of Dates" option and enter the beginning date and ending date of a work period:
Click on "Amount" - then click on "Add Historical with Retroactive pay Calculation"
Make the necessary changes on the timesheet in the "historical edit" mode and press the "Calculate difference.." button at the bottom of the timesheet.
After you press "Calculate difference.." you will see the panel below with "sa..." this is the "Save" button
Before pressing the "S...." or "Save" button is pressed - review the the correction/change to make sure the date and shifts are correct because one you press SAVE the information goes to the Payroll/Timekeeping Office and cannot be changed. In order to make a correction to an historical edit Payroll/Timekeeping would have to be contacted and the entry would have to be deleted then you will be able to re-enter the "historical edit"
The historical edit will appear as the it shows in the snap shot below, the missing time on the original timesheet will not change.
After the historical edit has been entered you should see a tab at the bottom of the timesheet panel titled "Historical Amounts"