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Library New Hire Onboarding : Introduction

This onboarding guide provides important milestones for both employee and supervisor in the critical first three months of employment.

Welcome to the Northwestern University Libraries

We are happy to have you "on board" with Northwestern University Libraries! The onboarding guide to Northwestern Libraries is a road map for the first six months of employment. It is intended as a tool for both the new employee and for his or her supervisor. The guide outlines the important steps and information needed to effectively navigate the library as an employee.

Onboarding tasks and critical information are presented in a timeline:

  • Offer Accepted / Pre-Arrival - Once an employment offer is accepted, the onboarding process can begin. This process provides key first steps and initial contacts for the future employee. Completing  some of the logistical tasks prior to arrival can help pave the way for a smooth first day.
  • General Logistics - Library and campus maps, parking, transportation, and housing links.
  • Day One through Six Months - On your first day with the University, be sure to review these important tasks. After you have survived your first day, it's time to get settled in. Plan for Northwestern Orientation and reviewing of policy and procedures. Review performance and onboarding experience. Review performance objectives and progress and discuss training.

You will notice two columns in each of the timeline-driven onboarding sections: For the Employee and For the Supervisor. The tasks and information are assigned to the responsible party, but please review both lists.

Additional Onboarding Guides

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Library Organizational Development Office

During the first three months of employment, the Library Organizational Development Office will assist with the onboarding process and will be communicating with both the new employee and the supervisor during this period.


Contact Jan Hayes, Director of Library Organizational Development at (847) 491-2882 or via email.

Library Organizational Development

The Library Organizational DevelopmentStaff are your guides in the onboarding process. Feel free to contact us with questions or comments!

Organizational Development Office General Contact

1970 Campus Drive
Evanston, IL 60208
Phone: (847) 491-7668
Fax: (847) 467-1284

Jan Hayes

Jan Hayes, Director, Organizational Development

Jan is the department head and handles staff recruitment and professional development. As department head, you know meetings are part of Jan's daily routine, so the best way to reach Jan is via email.   

Phone: (847) 491-2882

Florence Heady

Florence Heady, Library Organizational Development Assistant

Florence is the "go-to" person for student employment. You will get to know Florence quickly, as she is a wealth of information and always a friendly face - and voice. Best way to contact: phone calls, IM (Skype for Business) and email. 

Phone: (847) 491-7668

Sarah Johnson

Sarah C Johnson, Organizational Development Manager
Sarah manage's  the recruitment process; participates in the planning and implementation of the library organizational development, and leads the Library’s Staff Development Committee; manages employee relations issues. Send Sarah an email or call her on the phone , she is here to assist you.

Phone: (847) 467-4037

Vince McCoy

Vince McCoy, StrengthFinder Coordinator, Organizational Development (p/t)

Vince is the to go person for StrengthFinder.

Phone: (847) 491-8390

Stephanie Simko

Stephanie Laguens, Training Specialist-Organizational Development

 Stephanie can  help you with staff training, onboarding and librarian recruitment. If you have any questions about 
 any of these, she can be reached by phone or email.

 Phone: (847) 467-5359